These are the written rules that state how the association will be governed. Bylaws deal with the structure of the association. Bylaws generally include a mission statement and provide for meetings, elections of a board of directors and officers, filling vacancies, notices, types and duties of officers, committees and assessments. Bylaws are, in effect, a contract among members, and must be formally adopted and/or amended by a 2/3 vote by general membership with 30 days notice given. Bylaws are subject to the approval of Wisconsin PTA.
LOCAL PTA UNIT Forms: (For local units under Wisconsin PTA group exemption that serve one school)
Local Unit Fill-in Bylaws Template (Word) (November 2016)
COMMUNITY PTA UNIT Forms:(For local units that serve an area rather than one school)
REINSTATED UNIT Forms:(For local units no longer under the group exemption because they were reinstated by the IRS and now have their own tax exemption)
Reinstated Unit Bylaws Packet (Word) (November 2016)
COUNCIL Forms (For councils only – units that belong to a council should use one of the three local unit packets listed above):
Council Bylaws Template (Word) (November 2016)
Standing Rules should list the specific responsibilities of each committee and the various chairmen, who work with the vice president under the first vice president’s title.
If the organization has supplies and/or equipment, the Standing Rules should state who is responsible for them and where they would be kept.
Standing Rules might also list:
Who has the responsibility for securing the retiring president’s pin and its inscription.
If there is to be an installation of officers, who is responsible for selecting the installing officers and when the installation should take place.
Assets of the association; popcorn machine, computer equipment; cell phone; office supplies.
In short, Bylaws are hard and fast rules that may be amended only with thirty days’ prior written notice to the membership.
Standing Rules are the details of monthly PTA work that may be changed from administration to administration or from meeting to meeting. They require a two-thirds (2/3) majority vote without notice and a majority vote with 30 days notice to adopt or amend. Standing rules make the frequent/common actions simpler and provide for fairness and continuity of board decisions. They are the details of daily PTA work.
Standards of Affiliation:
One of the responsibilities Wisconsin PTA has as your parent organization is to ensure that all our local units/councils are governing themselves properly as public charities and are using sound financial and business procedures. As an affiliate member of state and national organizations, all units/councils have the responsibility of aligning their mission and structure to that of the parent organizations. Attached you will find the Wisconsin PTA Standards of Affiliation for Local Units/Councils. This document contains your rights and benefits as a PTA Affiliate and also outlines your responsibilities to the PTA organization and the federal and state governments.
WI PTA Standards of Affiliation (What units can expect out of Wisconsin PTA)
Standards of Affiliation-Good Standing Checklist (to make sure your PTA is in compliance)
Suggested Local PTA Unit Standards of Affiliation (for PTA’s to use for their own board members)
Resolutions are what give your PTA the groundwork to speak as a whole. Units can speak on resolutions the National and State PTA have already passed or make their own as long as they follow the Objects and Mission of PTA.
Call for WI PTA Resolutions/Call to Rescind (Due in the State Office Jan 15th)
What does it mean to rescind?
Rescinding is the legal action needed to retire a motion. WI PTA’s current resolutions, basic policy and legislative program all contain the items we take action on. Each important item was a motion our membership has voted upon and passed to reflect their views. Items in these documents that are outdated, no longer relevant or inappropriate can be submitted by units or councils for consideration to be rescinded. Once rescinded items are retired but continue to remain on historical record.